Dallas, TX 75201
Job Post Date: January 5, 2021
AIA Dallas Committee and Professional Development Coordinator
The Coordinator is charged with facilitating the effective planning and implementation of programs and activities for AIA Dallas and the AD EX. To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The responsibilities listed below are the core duties of this position.
• Liaison to four or more volunteer committees
• Manage committee volunteer rosters, Basecamp group and email lists
• Manage set up of virtual meetings and sending calendar invitations for committee meetings
• Attend committee meetings
• Assist committee chairs in distributing meeting agendas prior to meetings and posting meeting
minutes to Basecamp after meetings
• Assist committee chairs in management of action items, timely submittal of program
information, and monitoring budgets
• Submit committee events to e-news and social media coordinator(s)
• Set up program event pages and registration on AIA Dallas and/or AD EX website(s)
• Ensure committee actively participates in event and program sponsorship requests,
coordinating with Operations Director
• Maintain certification with AIA National CES Program
• Submit all courses requesting CEUs to AIA and any other necessary entity
• Report CEUs for participants as is appropriate
• Develop and provide AIA Dallas CE continuing education programs
• Continuing education event planning and coordination
• Develop and maintain programs’ budgets and timelines
• Direct on-site volunteers for programs
• Make arrangements for facilities, A/V and equipment needed for CE programs/events
• Attend AIA Dallas Board meetings to provide insight on current and future programming initiatives
• Attend and support AIA Dallas/AD EX programs and events
• Support other staff members and the Boards of AIA Dallas and ADF for each program/event/task force, as requested by the Executive Director
• Advise program committees and committee chairs on general program operations
• Work with Managing Director of AD EX to promote programs and events
• Collect program evaluation data, including surveys, attendance records, and budget analysis
• Assist in development and management of annual committee and event budgets to support the organizations’ programs and sponsorship goals
• This position reports to the Associate Director of Professional Development
• Provide monthly report to the Associate Director of Professional Development and the Board of Directors
• Assist the Executive Director in completing the AIA Component Accreditation application
Note: the above list is an attempt to delineate core responsibilities. This position must be flexible to provide for the current needs of The American Institute of Architects. Additional duties shall be added and modified as necessary.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Education and/or Experience – A four-year degree in architecture with a minimum of four year’s work experience in an architectural office environment with understanding of the profession or experience as an architectural educator is preferred.
• Organizational Skills – Ability to use tools and processes to handle multiple programs at any given time. Ability to handle numerous tasks and assignments simultaneously as well as an environment with fast-paced, ever-changing work environment and consistently meet deadlines. Attention to detail.
• Communication and Language Skills - Ability to read, comprehend, interpret, and analyze complex instructions, correspondence, and memos. Capability to write business correspondence. Ability to effectively communicate and present information to other employees of the organization or members of the Chapter. Excellent oral and written communication skills and able to produce professional documents with minimal errors including punctuation, spelling, and grammar.
• Reasoning Ability - Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to effectively work with committees, volunteers, and staff team to accomplish goals of the organization. Ability to exercise judgement in making appropriate conclusion and recommendations.
• Computer Skills - To perform this job successfully, an individual should have extensive knowledge of Microsoft Office Suite.
• Mathematical skills-Able to interpret and work with a simple budget.
• Other Skills and Abilities – Positive demeanor and experienced phone etiquette; courteous and polite manner. Discipline to successfully work without close supervision. Knowledge of associations and non-profits is a plus.
Why Should You Apply?
• Medical, dental, vision, life, disability insurance coverage
• SEP IRA Retirement Plan after one year of employment
• Paid Parking
• 15 days PTO first year
• 8 paid holidays plus winter holiday break
• Professional development
• Telecommuting options
Salary ranges from $45,000 to $65,000 per year dependent upon qualifications, skills, and experience.
Office hours are 9:00 a.m. – 6:00 p.m. on Mondays, Tuesdays, Wednesdays, Thursdays; 9:00 a.m. – 1:00 p.m Fridays on a year-round basis. Saturdays from 10:00 a.m. – 3:00 p.m. on a rotation basis.
To perform this job successfully an individual should demonstrate the following:
• Professionalism- Follows policies and procedures, keeps commitments, supports organization's goals and values, approaches others in a tactful manner, reacts well under pressure, treats others with respect and consideration, accepts responsibility for own actions, inspires the trust of others, works with integrity, honesty and ethically, and observes safety and security.
• Technical Skills - Identifies and resolves problems in a timely manner, exhibits sound and accurate judgment, completes work correctly and in a timely manner, demonstrates accuracy and thoroughness, uses reasoning skills, and strives to continuously build knowledge and skills.
• Interpersonal Skills - Prioritizes and plans work activities, uses time efficiently, maintains confidentiality, monitors own work to ensure quality, balances team and individual responsibilities, keeps emotions under control, remains open to others' ideas, speaks clearly in positive or negative situations, listens, and gets clarification, and able to read and interpret written information.
• Adaptability/Dependability - Adapts to changes in the work environment, able to deal with frequent change, delays, or unexpected events, resourceful in acquiring knowledge in unskilled situations, follows instructions, responds to management direction, commits to long hours of work when necessary to reach goals.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to handle or feel or talk or hear.
• The employee is occasionally required to stand to file; walk and reach with hands and arms; and lift up to 25 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Stable office environment; the noise level is usually low
• Collaborative and respectful
• Productive atmosphere
• Commitment to excellence
Prior to submitting your resume, visit AIADallas.org and dallasadex.org to learn more about the organizations. To apply for this position please submit a professional cover letter, resume and references to firstname.lastname@example.org or via mail at AIA Dallas, 325 N St. Paul Street, Suite 150, Dallas, TX 75201. *Do not apply through Indeed or other job posting service.
About AIA Dallas and the AD EX:
AIA Dallas, the sixth largest chapter of The American Institute of Architects, empowers architects to excel and impact their practice, profession, and community. AIA Dallas has a membership base of more than 2,300 members and 300 architectural firms. Member efforts support professional development, education, advocacy, thought-provoking programming, and seven signature events. AD EX programming, presented by the Architecture and Design Foundation, works to encourage the conversation with the public about why architecture matters in our daily lives. It seeks to foster the public's understanding of the role architecture plays in enriching our city through the programs, exhibits, tours, and more that it presents, in addition to inspiring the next generations of architects and designers through student outreach and scholarships.